BYLAWS 

 

 BYLAWS OF THE

NORTHWOOD WOMAN’S CLUB OF DALLAS, TEXAS

 

ARTICLE I

NAME

 

The name of this Club shall be:

NORTHWOOD WOMAN’S CLUB OF DALLAS, TEXAS (also known as NWC).

 

ARTICLE II

PURPOSE

 

The purpose of NWC shall be to foster interest and participation in helping to meet the philanthropic needs of our community and to stimulate the intellectual, cultural and social development of its members.

 

ARTICLE III

MEMBERSHIP

 

Section 1. Classifications of Membership

The membership of NWC shall consist of Active, Associate, New Member, Charter, Life and Former President members.

 

  1. An Active Member shall have completed at least one (1) complete year of membership. An active member shall enjoy all responsibilities and privileges of NWC, including voting, holding office, sponsoring New Members, and participating in activity groups.

 

1)         Service Obligations

  1. An Active member must give a minimum of fifteen (15) hours of service work a year. The hours may include any combination of NWC work, NWC approved community service or NWC fund raising events.
  2. Exceptions may include:
  3. A member aged seventy-three (73) or older may be exempted from service obligations and retain Active member status after three (3) consecutive years in good standing. A written request shall be submitted with the membership renewal in May to the Membership Director. Any requests received after this date will be considered for the following NWC Fiscal Year. Board approval is required for this permanent exemption of service obligations.
  4. A Past President is exempt from service obligations.
  5. An Active member in good standing who has extreme individual or family circumstances may be excused from non-financial obligations for the remainder of the Fiscal Year by submitting an application to the Membership Director. Board approval of the request is required.
  6. An Active member granted Sabbatical Leave is exempt from service obligations. (Art.III, Sec. 3.E.1.).

 

2)         Financial Obligations

  1. An Active member shall pay non-refundable dues of $100.00

to the General Fund and a non-refundable payment of $100.00 to the NWC Charitable Fund by May 15 annually.

  1. A single late fee of $25.00 shall be added if one or both payments are received between May 16 and May 31.
  2. A member whose payments, including late fees, have not been received by May 31 shall automatically forfeit membership. A member who has forfeited membership shall not be eligible for readmission to NWC.

 

3)         Meeting Obligations

An Active member shall attend a minimum of three (3) general meetings or alternative meetings a year. It is permissible to attend a general meeting and an alternative meeting in the same month. Meeting credit shall be given for attending any of the above.

 

  1. An Associate Member shall enjoy all the privileges of NWC except voting, holding office, sponsoring new members and participating in activity groups.

 

1)         Associate status may be granted to an Active member who has

been in good standing for at least three (3) consecutive years. A written request shall be submitted with the membership renewal in May to the Membership Director and approved by a two-thirds vote of the Board of Directors. Any requests received after this date will be considered for the following year.

 

2)         An Associate member is excused from service obligations.

 

3)         Financial Obligations

  1. An Associate member shall pay non-refundable dues of $100.00 to the General Fund and a non-refundable payment of $100.00 to the NWC Charitable Fund by May 15 annually.
  2. A single late fee of $25.00 shall be added if one or both payments are received between May 16 and May 31.
  3. A member whose payments, including late fees, have not been received by May 31 shall automatically forfeit membership. A member who has forfeited membership shall not be eligible for readmission to NWC.

 

4)         An Associate member is excused from attendance at meetings.

 

  1. A New Member is a member in her first year of club membership. She shall enjoy all privileges of an Active Member except holding office.

 

1)         Service Obligations

  1. A New Member must give a minimum of fifteen (15) hours of service work a year. The hours may include any combination of NWC work, NWC approved community service or NWC fund raising events.
  2. A New Member shall fulfill New Member participation requirements as presented or otherwise requested by the New Member Directors.

 

2)         Financial Obligations

  1. A New Member shall pay a non-refundable entrance fee of $35.00 made payable to the General Fund submitted with the membership application.
  2. A New Member shall pay non-refundable dues of $100.00 to the General Fund and a non-refundable payment of $100.00 to the NWC Charitable Fund submitted with the membership application.

 

3)         Meeting Obligations

  1. A New Member shall attend a minimum of three (3) general or alternative meetings a year. It is permissible to attend a general meeting and an alternative meeting in the same month. Meeting credit shall be given for attending any of the above.
  2. A New Member shall fulfill New Member orientation meeting requirements as presented or otherwise requested by the New Member Directors.

 

4)         Active Status

  1. Upon satisfactory completion of New Member requirements, a New Member will be granted full Active member status. This will be effective May 31 after the year of admission to NWC.

 

  1. A Charter Member is one of the first two hundred original members of NWC.

 

1)         A Charter member has been accorded the status of Active membership with exemption from all meeting and service obligations

 

2)         A Charter member shall fulfill all financial obligations of Active

Membership.

 

  1. A Life Member is a NWC member who has been accorded this title by a three- fourths vote of the Active membership in attendance at a general meeting. A Life Member enjoys all the privileges of Active membership and is exempt from all NWC obligations.

 

  1. A Former President Member is a Past President of NWC.

 

1)         A Former President enjoys all privileges and fulfills all financial obligations of her Active or Charter Membership Classification.

 

2)         A Former President is exempt from all service and meeting obligations.

 

Section 2. Admission to Membership

NWC does not discriminate on the basis of race, creed, religion or national origin.

 

  1. Application

 

1)         All prospective members must be sponsored by an Active member in good standing.

 

2)         An Active member in good standing may sponsor a maximum of two prospective members each year. The sponsor shall obtain the application from the New Member Director.

 

3)         The sponsor shall acquaint the applicant with NWC obligations.

 

4)         The completed application accompanied by the non-refundable entrance fee shall be returned to the New Member Director by the sponsor by March 31.

 

  1. Acceptance

 

1)        New members and their sponsors shall be notified by the President when they have been accorded New Member status by a two-thirds vote of the Board of Directors at their April meeting.

 

2)        New Member status shall be effective June 1.

 

3)         A sponsor shall accompany her member to NWC functions and introduce her to the membership.

 

Section 3. Change of Status

 

  1. Change of status may be granted upon request, but not more than once each Fiscal Year.

 

  1. A written request must be submitted to the Membership Director and approved by the Board of Directors.

 

  1. Active to Associate Requests

 

1)         Active members must have been in good standing for a least three (3) consecutive years.

 

2)         Requests may be granted only in May when renewing membership.

 

  1. Associate to Active Requests

 

1)         The member agrees to meet all Active member requirements.

 

  1. Sabbatical Leave

 

1)         An Active member after five (5) consecutive years in good standing may request a one (1) year Sabbatical Leave. The request shall be submitted to the Membership Director for Board consideration at its June meeting. A member granted Sabbatical Leave must meet all NWC financial responsibilities but is excused from other participation requirements for one year. Members who have been on Conditional Membership in the previous five (5) years are ineligible for Sabbatical Leave.

 

2)         The number of Sabbatical Leave requests granted in any one (1) year should not exceed 5% of the current Active Membership.

 

3)         The Board will consider requests for Sabbatical Leave in the order in which the requests were received.

 

  1. Reinstatement after voluntary resignation: (ART. III, Sec. 5.A.)

 

1)         A member who has resigned in good standing within the past three (3) years shall, upon written request, be automatically reinstated when current General Fund Dues, Charitable Fund Donation, and Late Payment Fee have been paid.

 

2)         A returning member must participate in the New Member class activities if they have been absent from the club for three (3) or more years.

 

Section 4. Conditional Membership

Conditional membership shall occur when an Active member has not fulfilled the membership meeting and service obligations, as stated in the NWC Bylaws: (ART. III, Sec. 1.A.).

 

  1. Conditional membership shall be for one (1) year only.
  2. A member on conditional membership:

1)         May not sponsor a new member.

 

2)         Has no voting privileges.

 

3)         May not participate in activity groups.

 

4)         Must fulfill all financial obligations without benefit of delinquent privileges accorded non-conditional members.

 

  1. Failure to comply with current membership obligations during the year on conditional membership shall result in forfeiture of membership.

 

Section 5. Loss of Membership

 

  1. Resignation shall be accepted when a member in good standing voluntarily relinquishes her membership.

 

1)         Written request must be submitted to the Membership Director for approval by the Board of Directors.

 

2)         At the time the request is made, all financial obligations must have been                            fulfilled.

 

  1. Forfeiture is the permanent loss of membership as a result of unfulfilled NWC obligations.

 

1)         A written notification shall be sent by the Membership Director.

 

2)         When a membership is forfeited, the member shall not be eligible for reinstatement.

 

ARTICLE IV

FISCAL YEAR

 

The Fiscal Year shall be from June 1 through May 31 of the following year.

 

ARTICLE V

MEETINGS

 

Section 1. General Meetings

 

  1. The general meetings of NWC shall be held on the fourth Thursday of each month from August through May with the exception of November and December unless otherwise determined by the Board of Directors. In November, the general meeting will be held on the second or third Thursday. There will be no general meeting in December.

 

  1. The Board of Directors shall be installed at the Annual Meeting in May.

 

 

Section 2. Alternative Meetings

 

Alternative meetings may be held during the year. A meeting credit will be given for attendance at each of these meetings.

 

Section 3. Emergency Meetings

 

Emergency Meetings may be called by the President and shall be called upon written request of four members of the Executive Committee. The purpose of the meeting shall be stated in the call.

 

Section 4. Quorum

 

Fifty (50) members of NWC or one-fourth of the Active members, which ever number is less, shall constitute a quorum.

 

 

ARTICLE VI

OFFICERS

 

Section 1. Officers

 

  1. The Elected Officers of NWC shall be President, President-Elect, First Vice President-Administration, Second Vice President-Member Services, Third Vice President-Community Service, Fourth Vice President-Charitable Fund, Secretary, General Fund Treasurer, and Charitable Fund Treasurer.

 

  1. The Appointed Officer of NWC shall be the Parliamentarian who shall be appointed by the President.

 

Section 2. Directors

 

  1. The Elected Directors of NWC shall be Major Funding Event-Elect and Philanthropy.
  2. The Appointed Directors of NWC shall be Bylaws, Activities, Hospitality, Membership, New Members, Programs, Community Service Projects, Community Service Event(s), Alternative Funding Event(s), Underwriting, and Communications.

 

  1. The Immediate Past President shall serve as Director of Board Development.

 

Section  3. Chairs

 

The appointed Chairs of NWC, who are not members of the Board of Directors, shall be Communiqué, E-Blast, Historian, Social Media, Website, Yearbook, Data/Hours, Alternative Meetings, and Special Request Projects

 

Section 4. Qualifications

 

  1. All Officers, Directors and Chairs shall be Active members in good standing.

 

Section 5. Selection

 

  1. Elected Officers and Elected Directors shall be nominated by the Board Development Committee, the consent of each nominee having been secured.

 

  1. B. The Board Development Committee shall present the Slate of Elected Officers and Elected Directors at the March Board of Directors meeting for approval. Once approved, this slate shall be published in the March Communique and reported at the general meeting in March.  At that time nominations shall be made from the floor, consent having been previously secured. Once nominations are closed, the vote for Elected Officers and Elected Directors shall be held.
  2. The Elected Officers and Elected Directors shall be elected at the April general meeting.

 

  1. Election shall be by ballot except when there is only one nominee per office; then election shall be by voice vote.

 

  1. A majority vote shall elect.

 

Section 6. Appointments

 

  1. Appointed Directors and Appointed Chairs shall be selected by an Appointment Committee composed of President, President-Elect, First Vice President-Administration, Second Vice President-Member Services, Third Vice President-Community Service, and Fourth Vice President-Charitable Fund, the consent of each having been secured.

 

  1. The list of Appointed Directors and Chairs shall be presented to the Board of Directors for approval at the June board meeting.

 

  1. The Parliamentarian shall be appointed by the President with the approval of the Board of Directors at the June board meeting.

 

Section 7. Term of Office

 

  1. Officers, Directors and Chairs shall serve for a term of one (1) year or until their successors are qualified and elected or appointed.

 

  1. The term of office shall begin June 1.

 

  1. An Officer or Director shall hold one office at a time.

 

  1. An Officer or Director shall not serve more than two (2) consecutive terms in the same office, exclusive of either treasurer.
  2. No Officer or Director shall serve more than five (5) consecutive years on the Board of Directors with the exception of the President-Elect, Major Funding Event-Elect, the General Fund Treasurer, and/or the Charitable Fund Treasurer.

 

Section 8. Vacancies

 

  1. In the event of a vacancy in the office of President, the President shall be named by the Executive Committee and ratified at the next general meeting.

 

  1. In the event of a vacancy of any other Officer, Director or Chair a successor shall be named by the President with the approval of the Executive Committee and ratified at the next general meeting.

 

ARTICLE VII

EXECUTIVE COMMITTEE

 

Section 1. Members

The Executive Committee shall consist of the Elected Officers and the Parliamentarian.

 

Section 2. Duties and Authority

 

  1. Shall serve as trustees for the Charitable Fund.

 

  1. Shall conduct the affairs of NWC between meetings of the Board of Directors.

 

  1. Shall approve any charitable fund distributions from the Charitable Fund prior to disbursement and notify the Charitable Fund Treasurer with written authorization.

 

  1. Shall approve all contractual obligations prior to being signed by the President.

 

Section 3. Meetings

 

  1. Executive Committee meetings may be called by the President or, in an emergency, by four members of the Executive Committee.
  2. Other Officers and Directors may be invited to attend without vote.

 

Section 4. Quorum

 

A majority of the voting membership of the Executive Committee shall constitute a quorum.

 

ARTICLE VIII

DUTIES OF EXECUTIVE COMMITTEE

 

Section 1. The President

 

  1. Shall preside at all general meetings, alternative meetings, Board of Directors meetings and Executive Committee meetings.

 

  1. Shall call emergency meeting of the Executive Committee and the Board of Directors as needed.

 

  1. Shall be an ex-officio member of all Committees, except the Board Development Committee and the Financial Review Committee.

 

  1. Shall be a member of the Budget Committee and Research and Development Committee.

 

  1. Shall sign all contracts after approval by the Executive Committee.

 

Section 2. The President-Elect

 

  1. Shall preside in the absence of the President.

 

  1. Shall assist the President.

 

  1. Shall be an ex-officio member of all Committees, except the Board Development Committee and the Financial Review Committee.

 

  1. Shall serve as the chair of the Appointment Committee and a member of the Philanthropy Committee, and Budget Committee.

 

 

Section 3. The First Vice President (Administration)

 

  1. Shall preside in the absence of the President and the President-Elect.

 

  1. Shall coordinate and be responsible for the administrative operations.

 

  1. Shall be responsible for coordinating the activities of the Directors for Board Development, Bylaws and Communications.

 

  1. May invite Chairs to attend Board meetings when considered advisable, with the approval of the President.

 

  1. Shall be an ex-officio member of all Committees under her leadership except the Board Development Committee.

 

Section 4. The Second Vice President (Member Services)

 

  1. Shall coordinate and be responsible for the activities and services provided to the members.

 

  1. Shall be responsible for coordinating the activities of the Directors for Activities, Hospitality, Membership, New Members and Programs.

 

  1. May invite Chairs to attend Board meetings when considered advisable, with the approval of the President.

 

  1. Shall be an ex-officio member of all Committees under her leadership.

 

Section 5. The Third Vice President (Community Service)

 

  1. Shall coordinate and be responsible for the area of community service and its projects.

 

  1. Shall be responsible for coordinating the activities of the Directors for Community Service Projects and Community Service Event(s) and the Chair of Special Request Projects.

 

  1. May invite Chairs to attend Board meetings when considered advisable, with the approval of the President.

 

  1. Shall be an ex-officio member of all Committees under her leadership.

 

Section 6. The Fourth Vice President (Charitable Fund)

 

  1. Shall be responsible for coordinating the activities of the Directors for Alternative Funding Event(s), Major Fundraising Event, Major Funding Event-Elect, Philanthropy, Underwriting, and Beneficiary Liaisons.
  2. Shall be a member of the Budget Committee and Special Request Projects Committee.
  3. Shall be an ex-officio member of all other committees under her leadership.

 

Section 7. The Secretary

 

  1. Shall keep accurate minutes of all general meetings, Board of Directors meetings and Executive Committee meetings and shall file all Treasurer’s reports.

 

  1. Shall maintain a current copy of the Bylaws and Standing Rules.

 

  1. Shall manage the general correspondence.

 

  1. Shall notify the Board of Directors and Executive Committee members of all regular and emergency meetings.

 

Section 8. The General Fund Treasurer

 

  1. Shall be responsible for all deposits and disbursements of the General Fund.

 

  1. Shall furnish a detailed monthly Treasurer’s report at general meetings, Board of Directors meetings and Executive Committee meetings.

 

  1. Shall submit all General Fund records to the Financial Review Committee for semi-annual review.

 

  1. Shall keep an inventory of NWC properties.

 

  1. Shall succeed to the office of Charitable Fund Treasurer.

 

  1. Shall be a member of the Budget Committee.

 

  1. Shall submit all records required for the completion of the tax return as soon as reasonably practical of the year that she is treasurer.

 

Section 9. The Charitable Fund Treasurer

 

  1. Shall be responsible for all deposits and disbursements of the Charitable Fund.

 

  1. Shall be responsible for overseeing the E Trade brokerage account.

 

  1. Shall sell all stocks as soon as allowed.

  2. Shall be Chair of the Budget Committee.

 

  1. Shall furnish a detailed monthly report at general meetings, Board of Directors meetings and Executive Committee meetings.

 

  1. Shall submit all Charitable Fund records to the Financial Review Committee for semi- annual review.

 

  1. Shall submit all records required for the completion of the tax return as soon as reasonably practical of the year that she is treasurer.

 

Section 10. The Parliamentarian

 

  1. Shall serve on the Executive Committee and the Board of Directors as a non-voting member.

 

  1. Shall advise on points of parliamentary procedure.

 

ARTICLE IX

BOARD OF DIRECTORS

 

Section 1. Members

 

The Board of Directors shall consist of the Elected Officers, Elected Directors, Appointed Directors and the Parliamentarian.

 

Section 2. Duties and Authority

 

  1. Shall be empowered to conduct the affairs of NWC between meetings.

 

  1. Shall decide routine administrative details and shall approve budgets

and non-budgeted expenditures over $500 in the General Fund and the Charitable Fund.

 

  1. Shall annually adopt rules governing Board procedures so long as they do not conflict with the bylaws, standing rules or parliamentary authority of NWC.

 

  1. Shall have one (1) vote per office.

 

Section 3. Meetings

 

  1. Board meetings shall be held the first Monday of each month from August through June, unless otherwise determined by the Board of Directors.

 

  1. Emergency meetings of the Board may be called by the President and shall be called upon written request of four members of the Board. The purpose of the meeting shall be stated in the call.

 

  1. Appointed Chairs may be invited to attend without vote.

 

Section 4. Quorum

 

A majority of voting membership of the Board of Directors shall constitute a quorum.

 

ARTICLE X

DUTIES OF DIRECTORS AND CHAIRS

 

Section 1. Administration Directors

 

  1. The Directors for Board Development, Bylaws and Communications shall be responsible for administrative activities.

 

  1. The Bylaws Director shall be Chair of the Bylaws Committee.

 

  1. The Communications Director shall coordinate the Communiqué, E-Blast, Historian, Social Media, Website and Yearbook Chairs and shall chair the Communications Committee.

 

  1. Duties of the Chairs reporting to the Communications Director

 

1)         Yearbook Chair shall be responsible for publication of the yearbook.

 

2)         Historian shall compile the annual scrapbook for the President and shall compile and present an annual history.

 

3)         The Communiqué Chair shall be responsible for the publication of the newsletter.

 

4)         The Website Chair shall be responsible for maintaining and updating the website.

 

5)         The E-Blast Chair shall be responsible for informing the entire membership by e-blast as approved by the President.

 

6)         The Social Media Chair shall be responsible for the content of all NWC social media sites as approved by the President.

 

Section 2. Member Services Directors

 

  1. The Directors for Activities, Hospitality, Membership, New Members and Programs shall be responsible for membership activities.

 

  1. The Activities Director shall be responsible for coordinating the Activity Group Chairs and chair the Activities Committee.

 

  1. The Hospitality Director shall organize general meeting reservations and chair the Hospitality committee.

 

  1. The Membership Director shall maintain membership records and send annual dues notices by May 1. She shall coordinate with the Data/Hours Chair.

 

1)         The Data/Hours Chair shall report to the Membership Director and maintain the record of annual member obligations.

 

  1. The New Member Director shall be responsible for all functions pertaining to prospective and new members.

 

  1. The Programs Director shall plan monthly programs, arrange for meeting places and times, chair the Program Committee and coordinate with the Alternative Meeting Chair

 

1)         The Alternative Meeting Chair shall report to the Programs Director and plan the Alternative Meeting programs.

 

Section 3. Community Service Directors

 

  1. The Directors for Community Service Projects and Community Service Event(s) shall coordinate the service projects.

 

  1. The Community Service Projects Director shall coordinate the Chairs of the community service projects and chair the Community Service Projects committee.

 

  1. The Community Service Event Director(s) shall coordinate club-wide service event(s) and chair the Community Service Events committee.

 

  1. The Special Request Projects Chair reports to the Vice President Community Service and coordinates grant requests for member-generated projects.

 

Section 4. Charitable Fund Directors

 

  1. The Directors of Alternative Funding Event(s), Major Funding Event, Major Funding Event-Elect, Philanthropy, and Underwriting shall coordinate underwriting, fundraising and disbursements of the Charitable Fund.

 

  1. The Alternative Funding Event(s) Director(s) shall coordinate additional fundraising activities and chair respective committee(s).

 

  1. The Major Fundraising Event Director(s) shall coordinate the major fundraising event, chair the respective committee and shall serve on the Budget committee.

 

  1. The Major Fundraising Event-Elect Director(s) shall assist the Major Funding Event Director(s) and shall serve on the Philanthropy committee.

 

  1. The Philanthropy Director shall coordinate the charitable grant requests and chair the Philanthropy committee.

 

  1. The Underwriting Director shall coordinate all member fund development activities and chair the Underwriting committee.

 

ARTICLE XI

COMMITTEES

 

Section 1. Standing Committees

 

The Standing Committees shall be: Activities, Bylaws, New Member, Newsletter, Website and Yearbook.

 

  1. The Chairs shall be filled by the Appointment Committee, subject to Board approval.

 

  1. The President, President-Elect and Vice Presidents, as appropriate, shall be notified in advance of any committee meetings.

 

  1. Members of each committee shall be selected by the chair of that committee with the following exceptions:

 

1)         The Bylaws Committee, whose members shall be appointed by the President with the approval of the Board of Directors.

 

2)         The Financial Review Committee whose members shall be appointed by the President with the approval of the Board of Directors.

 

  1. Duties of Standing Committees

 

1)         Activities: shall create new activity groups, subject to the approval of the Board of Directors.

  1. Each activity group may collect fees for its own use.
  2. Each activity group shall provide an annual report.

 

2)         Bylaws: shall receive all proposed amendments to the bylaws, report proposals to the Board of Directors, and present them to the membership for vote.

 

3)         New Member: shall be responsible for all functions pertaining to prospective and new members.

 

4)         Newsletter: shall be responsible for the publication of the newsletter.

 

5)         Website: shall be responsible for the information on the NWC website.

 

6)         Yearbook: shall be responsible for the publication of the yearbook.

 

Section 2. Special Committees

Special committees shall be appointed by the President as need arises.

 

Section 3. Board Development Committee

The Committee shall develop or refine Board of Director position descriptions, identify and evaluate appropriate candidates to fill Board positions and provide appropriate education for Board members.

 

  1. The following ten (10) Active members shall serve on the Committee: the immediate Past President, a Past Second Vice President-Member Services, a Past Fourth Vice President Charitable Fund, a Past Major Funding Event Director, a Past Third Vice President-Community Service, a Past New Member Director, a Past President and three (3) Members-at-Large. No member shall serve on the Board Development Committee for two (2) consecutive years. Members shall serve a one (1) year term and cannot serve for two (2) years

 

  1. The immediate Past President shall be the Director and chair the committee.

 

  1. The three (3) Members-at-Large shall be elected from the Active membership at the April general meeting, the consent of each nominee having been secured. Nominations from the floor shall be permitted and the vote shall be by ballot if there are more than three nominations. To be nominated, the active member shall have served on the Board of Directors at least one year, shall have at least three (3) years tenure, and shall be in good standing. In addition, she shall not be a current member of the Board, nor have accepted a Board position for the upcoming year.
  2. The immediate Past President shall appoint the members of the Committee within the stated parameters in May of each Fiscal Year.

 

  1. The Committee shall meet no less than four (4) times each Fiscal Year.

 

  1. The Committee shall nominate one (1) candidate for each office, the consent of each nominee having been secured.

 

  1. The Committee shall present the Slate of Officers at the March Board of Directors meeting for approval.

 

  1. The Committee shall report at the general meeting in March, at which time further nominations may be made from the floor, the consent of each nominee have been secured.

 

  1. The Committee members shall be presented to the Board of Directors at the June Board meeting each year for approval.

 

Section 4. Financial Review Committee

The committee shall consist of three (3) Active members.

 

  1. Each member shall serve a three (3) year staggered term.

 

  1. One (1) Active Member shall be appointed by the President at the beginning of the Fiscal Year, subject to the approval of the Board of Directors.

 

  1. The committee shall review semi-annually, in January and at the close of the Fiscal Year, the accounts of the General Fund Treasurer and the Charitable Fund Treasurer, following the Guidelines for Financial Review established by NWC, and report to the Board of Directors.

 

Section 5. Budget Committee

The Committee shall consist of nine (9) or ten (10) Active members.

 

  1. The Charitable Fund Treasurer shall be the Chair of this committee.

 

  1. The President shall appoint two (2) Active members to serve as Members-at-Large on this committee.

 

  1. The President, President-Elect, the Fourth Vice President-Charitable Fund, the Major Funding Event Directors, the immediate past Charitable Fund Treasurer and the General Fund Treasurer shall serve on this committee.

 

  1. The committee shall meet in June to prepare the budget and will present the budget to the Board of Directors and the General Membership at their August meetings for approval.

 

Section 6. Communications Committee

The purpose of this committee shall be to promote NWC in the community by increasing awareness of NWC’s projects, fund-raising events and programs.

 

  1. The following Active members shall serve on the committee: the Director of Communications, the President (ex-officio), the President-Elect (ex-officio), the 1st Vice President (ex-officio), the Communiqué Chair, the Social Media Chair and the Website Chair.

 

  1. The Communications Director is solely responsible for contacting the media.

 

Section 7. Philanthropy Committee

 

  1. The purpose of the Philanthropy Committee shall be to solicit, review, and evaluate grant requests and to recommend grant awards to the Board of Directors and membership.

 

  1. The Philanthropy Director shall be the chair of the Philanthropy Committee.

 

  1. Members of the committee shall be the President-Elect, Fourth Vice-President, Major Fund Raising Event-Elect Director(s) and five (5) Members-at-Large. The President shall serve as an ex-officio member.

 

  1. A NWC member who is a paid employee of any charity/philanthropy shall be ineligible to serve on the Philanthropy Committee.

 

  1. All disbursements to beneficiaries from the Charitable Fund shall be voted upon by the membership following approval by the Board of Directors. If changes, additions and/or deletions to the original recommendation are necessary, they shall be voted upon by the Board of Directors and membership before disbursement.

 

 

ARTICLE XII

PARLIAMENTARY AUTHORITY

 

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern NWC in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

 

ARTICLE XIII

AMENDMENT OF BYLAWS

 

These bylaws may be amended at any general meeting of NWC by a two-thirds vote, provided that notice of the proposed change to the amendment has been submitted in writing at the previous general meeting, or by U.S. mail or e-mail at least four (4) weeks prior to the general meeting.

 

 

Revised March 2020

 

 

 

 

 

 

 

 

 

STANDING RULES OF THE

NORTHWOOD WOMAN’S CLUB OF

DALLAS, TEXAS

 

 

  1. SERVICE HOURS

 

  1. Each Active member’s service hours shall be reported to the Chair of the committee.

 

  1. Service hours shall be awarded to members who:
  2. Serve on the Board of Directors
  3. Serve as a Committee Member
  4. Serve as a Chair of an Activity Group
  5. Serve as a participant in NWC sponsored projects.
  6. Serve as Chair of a community service project.
  7. Serve as the designated NWC Beneficiary liaison as appointed by the current President

 

  1. COMMUNITY SERVICE PROJECTS

 

Designated Community Service Projects, existing and proposed, shall be evaluated annually by an appointed Community Service Committee. This Committee will recommend to the Board of Directors and to the general membership in the Spring the designated Community Service Projects to be voted on for the ensuing NWC year.

 

  1. GENERAL MEETINGS

 

  1. Members may invite guests; no guest may attend more than three

general meetings per year.

 

  1. Members who fail to cancel meeting reservations by noon of the Monday

preceding the meeting and who do not pay or attend, shall be billed for the meeting. Future meeting reservations shall not be accepted until payment is made.

 

  1. GENERAL RULES

 

  1. There shall be a minimum carry-over amount of $5,000 left in the General Fund at the end of the NWC Fiscal Year. Any overage, with approval of the Board of Directors, shall be transferred to the Charitable Fund.

 

  1. There shall be a minimum carry over of $100 in the E Trade account with the cash balance having been transferred to the Charitable Fund bank account by May 1 of each year.

 

  1. With the approval of the President, any member may meet with the Executive Committee or the Board of Directors for the purpose of presenting a report or proposal for consideration, but may not remain for the business meeting.

 

  1. The Executive Committee may vote by phone or electronic means.

 

  1. Members of the Board of Directors shall not serve in at-large positions on committees.

 

  1. As desired, persons holding elected or appointed offices may choose to have an assistant share the responsibilities associated with the office.
  2. Underwriting letters for solicitation of NWC members must have the Board of Directors approval, be on the NWC official letterhead and be sent to all members.

 

  1. The Communiqué (NWC newsletter) will publish only information related to NWC. Volunteer opportunities related to NWC supported beneficiaries and Community Service Agency Projects may be announced in the Communiqué.

 

  1. The Northwood Woman’s Club Yearbook is published for the exclusive use of the members of NWC as a convenient and ready reference. Under no circumstance is the yearbook to be used for purposes of business solicitation by members or non-members. Misuse of the yearbook will result in forfeiture of membership.

 

  1. In order for members to receive reimbursement for expenses that have been incurred on behalf of NWC projects, said expenses shall be submitted within thirty (30) days after the transaction and/or event and must be accompanied by a receipt showing the date of the expense, the nature of the expense and to whom the amount was paid.

 

  1. Only solicitations for goods for NWC all-club projects shall be allowed at General or Alternative Meetings.

 

  1. These Standing Rules may be amended at any general meeting of NWC by two-thirds vote when no notice has been submitted, or by simple majority when notice has been submitted in writing at the previous general meeting, or by U.S. mail or email at least four (4) weeks prior to the general meeting.

 

Revised March 2020                

 

 

ARTICLE OF ASSOCIATION OF THE NORTHWOOD

WOMAN’S CLUB CHARITABLE FUND

 

The undersigned, desiring to form a Nonprofit Charitable Fund, do hereby certify:

 

FIRST: The name of the Fund shall be “Northwood Woman’s Club Charitable Fund”.

 

SECOND: Said fund is organized exclusively for charitable, religious, educational and scientific purposes, including for such purposes the receiving of property, whether real, personal, or mixed, by way of gift, bequest, or devise, and the making of distributions to charitable, educational, religious and scientific organizations performing charitable purposes under Section 501(c)(3) of the Internal Revenue Code of 1954 and as amended thereafter. The Trustees of this Fund may also make payments or distributions to cities, states, territories or possessions of the United States, any political subdivision of any of the foregoing, or to the United States or the District of Columbia, but only for charitable purposes.

 

THIRD: The names and addresses of the persons who are the initial Trustees of the Fund are as follows:

Mary Peavy               Dallas, Texas

Mary Summers         Dallas, Texas

Eva Dawkins            Dallas, Texas

Eleanor Casey          Dallas, Texas

Gene Ennen             Dallas, Texas

Alice Dedeker           Dallas, Texas

Sue Katz                    Dallas, Texas

Margaret Elste          Dallas, Texas

 

FOURTH: No part of the net earnings of the Fund shall inure to the benefit of, or be distributable to, its members, trustees, officers, or other private persons, except that the Fund shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article Second hereof. No substantial part of the activities of the Fund shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Fund shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

Notwithstanding any other provision of the articles, the Fund shall not carry on any other activities not permitted to be carried on:

 

  • by associations exempt from Federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1954 and as amended thereafter, or

 

  • by an association, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1954 and as amended thereafter.

 

FIFTH: Upon dissolution of the Fund, the Trustees shall, after paying or making provision for the payment of all of the liabilities of the Fund, dispose of all of the assets of the Fund exclusively for the purposes of the Fund in such manner or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1954, and as amended thereafter, or to the Federal, State or local government for charitable and/or public purposes.

SIXTH: The principal place of business will be the City of Dallas in the State of Texas.

 

In witness whereof, we have hereunto subscribed our names this first day of October 1974.

 

­­­­­­­­­­­­­­___________________________________________

s/ Mary Peavy, Trustee & Chair

___________________________________________

s/ Mary Summers, Trustee & Vice Chair

___________________________________________

s/ Eva Dawkins, Trustee & Vice President

___________________________________________

s/ Eleanor Casey, Trustee & Vice President

___________________________________________

s/ Gene Ennen, Trustee & Vice President

___________________________________________

s/ Alice Dedeker, Trustee & Recording Secretary

___________________________________________

s/ Sue Katz, Trustee & Corresponding Secretary

___________________________________________

s/ Margaret Elste, Trustee & Treasurer